{"id":13702,"date":"2024-05-16T06:00:00","date_gmt":"2024-05-16T10:00:00","guid":{"rendered":"https:\/\/www.hirezdemo.xyz\/what-is-maintenance-workflow\/"},"modified":"2024-10-08T12:51:36","modified_gmt":"2024-10-08T16:51:36","slug":"what-is-maintenance-workflow","status":"publish","type":"post","link":"https:\/\/eptura.com\/discover-more\/blog\/what-is-maintenance-workflow\/","title":{"rendered":"Modern maintenance workflows: Step-by-step success"},"content":{"rendered":"

Although many people love black-and-white movies and vinyl records, there\u2019s a reason no one\u2019s nostalgic for paper- and spreadsheet-based maintenance workflows. Efficient, effective facility and maintenance management is impossible when you can\u2019t automatically capture, reliably secure, and quickly share data. For strong, streamlined workflows that cut downtime and boost time on wrench, you need a modern, unified system.<\/span>\u00a0<\/span><\/p>\n

What is a modern maintenance workflow?<\/span>\u00a0<\/span><\/h2>\n

The best way to understand modern workflows is to see what they can replace.<\/span>\u00a0<\/span><\/p>\n

When large, critical assets and equipment fail, the maintenance hears about it right away. But when there are issues with smaller assets or when an asset hasn\u2019t failed yet but is already making its way down the p-f curve, the department depends on someone in the facility to send in a request.<\/span>\u00a0<\/span><\/p>\n

They might send you an email, leave a voicemail, or drop a slip of paper on your desk, making it hard to keep track of everything. It\u2019s all in different formats, in different places. And they\u2019re often of varying quality. Not everyone knows what information to include, and that means a lot of your maintenance requests are more confusing than helpful. It\u2019s like when someone goes to their mechanic and tells them the car is making a funny sound. Things go a lot faster when the mechanic knows what that sound is, where it\u2019s coming from, and when and how often the car is making it.<\/span>\u00a0<\/span><\/p>\n

What\u2019s the impact? When maintenance requests are disorganized, the maintenance team can\u2019t fix the right assets in the right order, increasing downtime and killing productivity. And when maintenance requests are incomplete or confusing, maintenance departments waste time trying to figure out what they need to do. When techs don\u2019t know what they\u2019re dealing with until they arrive onsite, it\u2019s impossible to come prepared with the right parts and materials.<\/span>\u00a0<\/span><\/p>\n

How does work order software support modern workflows?<\/span>\u00a0<\/span><\/h2>\n

A modern work order management platform<\/a> makes the team more effective and efficient at every step in the workflow.<\/span>\u00a0<\/span><\/p>\n

Request<\/span>\u00a0<\/span><\/h3>\n

Maintenance management software\u2019s request portal means everyone in the facility can send in requests easily. Instead of trying to track down your phone number or email, everyone knows the one, best way to reach you. And because everyone is using the same template, you get the information the team needs to understand, prioritize, and attack the problem.\u00a0<\/span>\u00a0<\/span><\/p>\n

\"Service<\/p>\n

One of the biggest advantages is how having the requests already inside the system makes it easier to see all your open and scheduled work orders, giving you the big picture so you can best match your team to your tasks.<\/span>\u00a0<\/span><\/p>\n

Generate<\/span>\u00a0<\/span><\/h3>\n

Once the requests are in and you know the order you\u2019re going to do them, it\u2019s time to start building the work orders. Instead of forcing you to write everything out longhand or type it into a spreadsheet, maintenance management software lets you generate data-packed work orders with just a few clicks.\u00a0<\/span>\u00a0<\/span><\/p>\n

Work orders include:<\/span>\u00a0<\/span><\/p>\n