{"id":15412,"date":"2024-08-28T08:00:40","date_gmt":"2024-08-28T12:00:40","guid":{"rendered":"https:\/\/eptura.wpengine.com\/?p=15412"},"modified":"2025-02-19T10:47:08","modified_gmt":"2025-02-19T15:47:08","slug":"which-fm-analytics-should-you-be-looking-at","status":"publish","type":"post","link":"https:\/\/eptura.com\/discover-more\/blog\/which-fm-analytics-should-you-be-looking-at\/","title":{"rendered":"From data to decisions: facility management analytics for across the enterprise"},"content":{"rendered":"<p><span data-contrast=\"auto\">From asset maintenance management to ensuring employees have the tools they need to succeed, facility and workplace leaders play critical roles in ensuring everything is running at maximum capacity. And because the modern workplace connects so many people and parts, reliable data you can leverage into actionable insights is one of your most important tools.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">With the right platform in place, you use facility management (FM) analytics to see your successes, find spots for improvement, and forecast future needs.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<h2 aria-level=\"2\"><span data-contrast=\"none\">The role of facility management analytics<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:160,&quot;335559739&quot;:80,&quot;335559740&quot;:279}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">To make the most of your analytical insights, it\u2019s important to have a firm understanding of the three principal types of analytics, how they\u2019ve interconnected, and the ways you can use them to strengthen and simplify decision-making for space planning, real estate costs, and asset management.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Descriptive FM analytics<\/span><\/b><span data-contrast=\"auto\"> help you use business data to provide insight into past and current trends, answering the critical question \u201cWhat has happened?\u201d These analytics help determine the origin of failure.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Predictive FM analytics <\/span><\/b><span data-contrast=\"auto\">is when you take data collected from descriptive analysis to identify \u201cWhat could happen?\u201d Using this historical data, management can adjust their processes, reallocate resources and devise educated solutions based on data they can trust.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Prescriptive FM analytics<\/span><\/b><span data-contrast=\"auto\"> is when you use previously collected data and forecasting to identify \u201cWhat you should do,\u201d suggesting options to resolve potential issues.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">While situations vary across industry, number of employees, mobility, and real estate details, in most cases the biggest items remain the same. For organizations to achieve maximum productivity at the lowest costs, they must continuously collect data on and analyze the facilities and spaces they have, how they\u2019re using them, and the steps they\u2019re taking to keep them up and running.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Using analytics, they can answer important questions on their policies and procedures, including:\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">What was the return on investment?<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">What difference did this make on the company\u2019s long- and short-term goals?\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">What worked best and who was positively or negatively impacted?<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">For larger organizations, those at the enterprise level, there are questions related to how to apply lessons learned not only moving forward but also across globally, across multiple locations, facilities, buildings, and departments.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"2\"><span data-contrast=\"none\">Space planning<\/span><\/h3>\n<p><span data-contrast=\"auto\">In the past, companies designed offices so every employee had a quiet space to work with a desk and a desktop. The workweek was the same for everyone, and \u201cat work\u201d described an activity and a location.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">But with the introduction of remote and hybrid model work, there have been dramatic changes in how companies and employees think about space. So, it\u2019s more important now than ever before for facility managers to reanalyze every square foot of space, how the company uses it, how employee needs have changed and if those needs are being met. What was once office space for four people could be transformed into an additional conference or huddle room. And depending on employee scheduling, one desk could support three employees on an as-needed basis through hot-desking.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-15414\" src=\"https:\/\/eptura.com\/wp-content\/uploads\/2024\/08\/Feature-4_-Utilization-data.webp\" alt=\"\" width=\"800\" height=\"500\" srcset=\"https:\/\/eptura.com\/wp-content\/uploads\/2024\/08\/Feature-4_-Utilization-data.webp 800w, https:\/\/eptura.com\/wp-content\/uploads\/2024\/08\/Feature-4_-Utilization-data-300x188.webp 300w, https:\/\/eptura.com\/wp-content\/uploads\/2024\/08\/Feature-4_-Utilization-data-768x480.webp 768w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 984px) 61vw, (max-width: 1362px) 45vw, 600px\" \/><\/p>\n<p><span data-contrast=\"auto\">Whether you are at the beginning stages of such a transformation or implemented these strategies years ago, it is important to maintain clear records on your company\u2019s space utilization, detailed stats on space occupancy, capacity and square footage, as well as tangible assets used in each space to help you forecast future spatial needs based on employee trends.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"2\"><span data-contrast=\"none\">Real estate cost vs. needs<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:160,&quot;335559739&quot;:80,&quot;335559740&quot;:279}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">Whether your organization leases or owns its space, real estate costs likely represent the largest portion of the budget. As employees\u2019 mobility needs grow, companies must take a closer look at real estate costs, reevaluate both needs and expenses, and adjust accordingly.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Facility managers and workplace leaders can ask:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">How much space is occupied at any given time?<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">What costs are associated with this space, including asset maintenance?\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">What are the leasing contract terms?\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Is this space still working for you and if not, why?\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">The answers help you realize real estate savings opportunities through better lease negotiations and operational moves, whether to a new space entirely or simply an office redesign, ensure companies can keep up with their spatial needs while tightening the budget where it makes the most sense.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"2\"><span data-contrast=\"none\">Facility maintenance<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:160,&quot;335559739&quot;:80,&quot;335559740&quot;:279}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">Real estate costs are not limited to lease and mortgage payments. Companies must maintain buildings and equipment, pay electric and water bills, and supply and maintenance equipment.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">While equipment costs might be steep, facilities managers can generate real savings through routine maintenance, not only saving the company high repair and replacement costs, but also ensuring minimal downtime.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">With building equipment running more efficiently, energy costs decrease, technician labor costs fall, and asset and equipment see longer life cycles. It is important to track data both before and after a new preventive maintenance inspection or task schedule is introduced so you can track results and see if there are further changes required.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"2\"><span data-contrast=\"none\">Asset management<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:160,&quot;335559739&quot;:80,&quot;335559740&quot;:279}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">Your company invests millions of dollars annually in tangible assets such as computers, tablets, printers, and office supplies. But do you have a proper tracking system in place to determine where all this equipment is located and who is using it? What happens to these supplies when an employee leaves the company? Are there unused assets stored in closets and empty desks? If you have not implemented a process for tracking such items, your company could be wasting valuable dollars.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-15413\" src=\"https:\/\/eptura.com\/wp-content\/uploads\/2024\/08\/Analyze-asset-downtime-1.webp\" alt=\"\" width=\"800\" height=\"500\" srcset=\"https:\/\/eptura.com\/wp-content\/uploads\/2024\/08\/Analyze-asset-downtime-1.webp 800w, https:\/\/eptura.com\/wp-content\/uploads\/2024\/08\/Analyze-asset-downtime-1-300x188.webp 300w, https:\/\/eptura.com\/wp-content\/uploads\/2024\/08\/Analyze-asset-downtime-1-768x480.webp 768w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 984px) 61vw, (max-width: 1362px) 45vw, 600px\" \/><\/p>\n<p><span data-contrast=\"auto\">Through appropriate asset management, facilities managers gain insight into who is using what, how much is being used, and what items are underused and should be reevaluated. Couple this with your space management solution and gain another perspective on where your investments are needed most, forecasting future needs.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"2\"><span data-contrast=\"none\">Move metrics<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:160,&quot;335559739&quot;:80,&quot;335559740&quot;:279}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">With move management software, your team can create various floor plan scenarios before generating move tickets. You can also set up task lists, so everyone can receive their requests and provide updates on their progress in real time.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Once the relocation is complete, the team can use the software to track all the numbers associated with the move, including IT and telecommunication support costs and office personnel relocation costs. Details regarding the number of employees moved, as well as how many full-time personnel were involved, should show how efficient the move process was and where your focus should lie during any upcoming projects.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">As companies realize the value data adds to their bottom line, they have begun to collect information on every aspect of the company. With so much information at our fingertips, many are overwhelmed by it all, unsure what details add value, and which do not. <\/span><\/p>\n<p><span data-contrast=\"auto\">Data collected and analyzed must answer critical questions such as: what is the ROI, how did performance affect company goals, what processes worked best and which should be abandoned, and what are the potential future benefits? <\/span><\/p>\n<p><span data-contrast=\"auto\">While the stats your FM team should analyze are company specific, with factors such as industry, company size, and facility types, sizes, and ages playing a major role, every organization should consider analytics. For those exploring<a href=\"https:\/\/eptura.com\/discover-more\/blog\/facility-management-software\/\"> FM software options<\/a>, reporting needs should be identified during the consideration phase to ensure software implementation can collect and report all relevant data.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>From asset maintenance management to ensuring employees have the tools they need to succeed, facility and workplace leaders play critical roles in ensuring everything is running at maximum capacity.<\/p>\n","protected":false},"author":22,"featured_media":15415,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":"","_wpscp_schedule_draft_date":"","_wpscp_schedule_republish_date":"","_wpscppro_advance_schedule":false,"_wpscppro_advance_schedule_date":"","_wpscppro_dont_share_socialmedia":null,"_wpscppro_custom_social_share_image":0,"_facebook_share_type":"default","_twitter_share_type":"default","_linkedin_share_type":"default","_pinterest_share_type":"default","_linkedin_share_type_page":"","_instagram_share_type":"default","_medium_share_type":"","_threads_share_type":"","_google_business_share_type":"","_selected_social_profile":[],"_wpsp_enable_custom_social_template":false,"_wpsp_social_scheduling":{"enabled":false,"datetime":null,"platforms":[],"status":"template_only","dateOption":"today","timeOption":"now","customDays":"","customHours":"","customDate":"","customTime":"","schedulingType":"absolute"},"_wpsp_active_default_template":true},"categories":[7,1,394],"tags":[419,361],"class_list":["post-15412","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-eptura","category-facility-management","tag-blog","tag-eptura"],"acf":[],"yoast_head":"<!-- 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