{"id":2483,"date":"2023-10-03T15:31:49","date_gmt":"2023-10-03T19:31:49","guid":{"rendered":"https:\/\/eptura.wpengine.com\/?p=2483"},"modified":"2024-11-02T00:00:23","modified_gmt":"2024-11-02T04:00:23","slug":"visitor-management-systems-during-emergencies","status":"publish","type":"post","link":"https:\/\/eptura.com\/discover-more\/blog\/visitor-management-systems-during-emergencies\/","title":{"rendered":"Leverage visitor management systems during emergencies"},"content":{"rendered":"

Whether it\u2019s a fire, flood, earthquake, or active shooter, events like these require a clear evacuation plan. Emergencies happen unexpectedly and can quickly turn chaotic, so being prepared as soon as an incident occurs is key for having order and saving lives.\u00a0<\/span>\u00a0<\/span><\/p>\n

Visitor management systems (VMS)<\/a> with an Emergency List feature help streamline emergency management across multiple locations. With this enhancement to VMS, first responders get an advantage that makes evacuation efforts more effective and efficient.<\/span>\u00a0<\/span><\/p>\n

\"Emergency<\/p>\n

Learn the <\/span>main <\/span>capabilities of an Emergency List feature:<\/span><\/span>\u00a0<\/span><\/p>\n

Send an emergency alert notification to everyone in the workplace<\/span>\u00a0<\/span><\/h2>\n

With the Emergency List feature<\/a>, any admin can trigger an emergency evacuation alert, whether on-site or off. Not only can you instantly notify security teams, but all people in the workplace will receive <\/span>the push<\/span> notification, knowing <\/span>immediately<\/span> about the situation<\/span>.\u00a0\u00a0<\/span><\/span>\u00a0<\/span><\/p>\n

VMS<\/a> <\/span>provides<\/span> a real-time register of everyone in the building, giving awareness of who needs to be evacuated. The list includes the visitor\u2019s name, photo, and check-in status.<\/span><\/span>\u00a0<\/span><\/p>\n

Complete digital roll calls and mark people safe<\/span><\/span>\u00a0<\/span><\/h2>\n

\"\"<\/p>\n

Let\u2019s be honest: in times of crisis, every second counts. Traditional roll calls can leave employees at risk and emergency response teams in the dark. Digital roll calls \u2014 due to their accurate record of the current building occupants \u2014 make it possible to mark people as safe as they evacuate the premises.\u00a0<\/span>\u00a0<\/span><\/p>\n

Businesses no longer have to worry about lacking data with VMS. Amid flexible working arrangements<\/a>, external contractors, and additional guests, digital roll calls track who has exited the building \u2014 deeming them safe \u2014 in real-time.\u00a0<\/span>\u00a0<\/span><\/p>\n

Coordinate with emergency responders more smoothly<\/span>\u00a0<\/span><\/h2>\n

Security teams are able to monitor progress as it’s happening \u2013 whether through the visitor management dashboard or mobile app \u2013 providing emergency responders with an accurate evacuation list. When people are marked safe, police and firefighters can better prioritize their rescue efforts. With an up-to-date evacuation list, time isn’t wasted on already safe individuals. Instead, more energy is put towards employees or visitors still unaccounted for.\u00a0\u00a0<\/span>\u00a0<\/span><\/p>\n

\"it<\/p>\n

Ultimately, with live monitoring, people are located and accounted for much faster \u2013 even among flexible workplaces.<\/span>\u00a0<\/span><\/p>\n

Synchronize emergency lists across devices<\/span>\u00a0<\/span><\/h2>\n

One of the biggest benefits of leveraging VMS for emergencies is synchronizing emergency lists across devices. Not only can data be accessed from anywhere, but also from multiple locations.\u00a0<\/span>\u00a0<\/span><\/p>\n

Several people across disparate evacuation points can contribute to marking people as safe. Any changes made to an individual\u2019s status from one device will automatically update across all devices. Thus, emergency responders and those helping in the rescue are always on the same page.<\/span>\u00a0<\/span><\/p>\n

Generate post-emergency reports to improve future emergencies\u00a0\u00a0<\/span>\u00a0<\/span><\/h2>\n

After an emergency evacuation, VMS can generate post-emergency reports. The history of previous evacuations will summarize who was accounted for, how long the emergency evacuation took to complete, and any comments made by rescue participants. This data enables teams to analyze evacuation protocols to identify improvement areas.<\/span>\u00a0<\/span><\/p>\n

Even well-managed emergencies can come with some regret. But rather than dwell on what could have gone better, ensure it doesn\u2019t happen again in a future crisis.<\/span>\u00a0<\/span><\/p>\n

VMS <\/span>can p<\/span>repare<\/span> your workplace for an emergency\u00a0<\/span><\/span>\u00a0<\/span><\/h2>\n

\"emergency<\/p>\n

Don\u2019t forget to use VMS for emergency drills in the office. In a <\/span>2023 study<\/span><\/a>, more than 75% of workers said no emergency drill for natural disasters had been conducted in their workplaces. And only 43% were aware that their workplace had an emergency response plan in place.\u00a0<\/span>\u00a0<\/span><\/p>\n

\u201cEmergency preparedness is an essential part of workplace safety and a good way to ensure that businesses achieve the best possible outcomes when faced with an emergency,\u201d said Paul Phillips, Eptura\u2019s Chief Technology Officer.<\/span>\u00a0<\/span><\/p>\n

Emergency management is vital. Organizations must always be prepared for the unexpected. Employees aware of their company\u2019s emergency evacuation plans are more likely to respond effectively during one. With emergency capabilities built within VMS and employees trained adequately on evacuations, lives will undoubtably be saved.<\/span>\u00a0<\/span><\/p>\n

To learn more on how to secure your workplace with visitor management, <\/span>download Eptura\u2019s recent e-book<\/span><\/a>.<\/span>\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

Whether it\u2019s a fire, flood, earthquake, or active shooter, events like these require a clear evacuation plan. <\/p>\n","protected":false},"author":26,"featured_media":2488,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":"","_wpscp_schedule_draft_date":"","_wpscp_schedule_republish_date":"","_wpscppro_advance_schedule":false,"_wpscppro_advance_schedule_date":"","_wpscppro_dont_share_socialmedia":null,"_wpscppro_custom_social_share_image":0,"_facebook_share_type":"default","_twitter_share_type":"default","_linkedin_share_type":"default","_pinterest_share_type":"default","_linkedin_share_type_page":"","_instagram_share_type":"default","_medium_share_type":"default","_threads_share_type":"","_google_business_share_type":"","_selected_social_profile":[],"_wpsp_enable_custom_social_template":false,"_wpsp_social_scheduling":{"enabled":false,"datetime":null,"platforms":[],"status":"template_only","dateOption":"today","timeOption":"now","customDays":"","customHours":"","customDate":"","customTime":"","schedulingType":"absolute"},"_wpsp_active_default_template":true},"categories":[7,1],"tags":[55,36,54,29],"class_list":["post-2483","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-eptura","tag-employee-engagement","tag-facility-management","tag-productivity","tag-visitor-management"],"acf":[],"yoast_head":"\nLeverage visitor management systems during emergencies<\/title>\n<meta name=\"description\" content=\"Being prepared with Eptura's visitor management system as soon as an incident occurs is key for having order and saving lives. 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