{"id":3343,"date":"2019-10-18T15:53:00","date_gmt":"2019-10-18T19:53:00","guid":{"rendered":"https:\/\/eptura.wpengine.com\/discover-more\/blog\/space-utilization-plan\/"},"modified":"2024-09-10T00:34:39","modified_gmt":"2024-09-10T04:34:39","slug":"space-utilization-plan","status":"publish","type":"post","link":"https:\/\/eptura.com\/discover-more\/blog\/space-utilization-plan\/","title":{"rendered":"What is a Space Utilization Plan?"},"content":{"rendered":"<p>Planning is the first step before any action. Business operations revolve around marketing, capital allocation, and service rollout plans\u2014even emergency action plans. That\u2019s why a space utilization plan makes sense. Before rearranging desks or seating employees anywhere that\u2019s convenient, there should be some semblance of a plan.<\/p>\n<p>When there\u2019s a plan, everyone is on the same page about what\u2019s expected and who\u2019s responsible for what. It links actions to goals and you know what you\u2019re working toward. Additionally, a plan adds context to action. You can\u2019t achieve step C until steps A and B are complete. There\u2019s also the benefit of having clear and present communication.<\/p>\n<p>Space utilization plans leverage all this. More importantly, utilization plans keep companies focused on a single objective: maximizing the value of real estate. But to reap the full benefits of a utilization plan, it needs to be well-designed.<\/p>\n<h2><strong>1. Identify utilization goals<\/strong><\/h2>\n<p>When creating a space utilization plan, ask yourself an important question: What is space utilization in the context of your approach to space management?<\/p>\n<ul>\n<li>To improve overall utilization?<\/li>\n<li>To understand demand for different types of spaces?<\/li>\n<li>To gauge occupancy across workspaces?<\/li>\n<li>To correlate space types with productivity?<\/li>\n<\/ul>\n<p>No matter the metric, make sure it relates to a larger goal. A specific goal will inform the types of data you need and the changes you make. For example, to improve overall utilization you\u2019ll need a baseline of current utilization rates or workspace-specific utilization levels. Clearly stating your plan\u2019s objective puts methods in context.<\/p>\n<h2><strong>2. Explore possible solutions<\/strong><\/h2>\n<p>What patterns or trends become apparent after looking at benchmark data? What solutions do they point to? Space utilization software is great for aggregating information\u2014and to virtually experiment with solutions.<\/p>\n<p>If your goal is to gauge occupancy across workspaces and you find low utilization for a specific type of workstation, consider whether the space is necessary. Maybe it\u2019s best converted to alleviate excess use in other areas.<\/p>\n<p>Before affecting change, chart it. That\u2019s the purpose of a space utilization plan\u2014to create an ordered, smooth process for transforming the workplace. Use <a href=\"https:\/\/eptura.com\/discover-more\/blog\/what-is-iwms-software\/\">Integrated Workplace Management Software<\/a> (IWMS) to create potential floor plans and examine hypothetical occupancy data. Establish the effects of a workplace change without actually changing things. Use good models as jump-off points for making real change.<\/p>\n<h2><strong>3. Champion change<\/strong><\/h2>\n<p>One of the biggest advantages of a space utilization plan is overcoming pushback to change. People are averse to change\u2014particularly employees who are set in their ways or upper management who may not see the value in it. A good plan helps communicate the benefits of space utilization optimization. Use a space utilization plan to show and explain all the major elements of change:<\/p>\n<ul>\n<li><strong>The problem.<\/strong> Here\u2019s why the workplace needs to change.<\/li>\n<li><strong>The solution.<\/strong> Here\u2019s how the workplace will change.<\/li>\n<li><strong>The benefits.<\/strong> This is how the workplace will become better.<\/li>\n<li><strong>The method.<\/strong> Here\u2019s how we\u2019re going to get there.<\/li>\n<\/ul>\n<p>Your space utilization plan should answer most conceivable questions about proposed changes, from start to finish. Moreover, it should address common concerns of affected employees, as well as strategic questions by upper management and decision-makers.<\/p>\n<p>In addition to answering questions, use your utilization plan to champion change leaders. When individuals understand and embrace the concepts within the plan, they\u2019re more likely to aid in facilitating it. Give them responsibility and create accountability. As the workplace evolves, these individuals will be instrumental in executing changes at ground level.<\/p>\n<h2><strong>4. Execute and measure<\/strong><\/h2>\n<p>The final piece of any space utilization plan is actionable steps for measuring change. Data gleaned while identifying utilization goals help measure improvement metrics. Make this an ongoing part of any workplace change initiative.<\/p>\n<p>Not only does measuring change provide context for future utilization strategies, it gives credence to the modifications. Whether it\u2019s delivering results to the C-suite or exploring new insights about your workplace, utilization data is a keystone for understanding.<\/p>\n<h2><strong>5. Develop continuous improvement standards<\/strong><\/h2>\n<p>Regardless if your space utilization plan is a living document that\u2019s constantly reviewed or a procedural approach to everyday decision-making, it\u2019s an essential part of successful business operations. Like any other integral cog, it\u2019s aided by proper planning. Continually reflecting on this plan and taking the time to develop it sets a standard for workplace management that\u2019s always rooted in well-defined goals.<\/p>\n<p>Keep reading: <a href=\"https:\/\/eptura.com\/discover-more\/blog\/space-planning-software\/\">Space planning software guide<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Space utilization plans keep companies focused on a single objective: maximizing the value of real estate. Learn how to make your utilization plan well-designed to ensure you reap the full benefits.<\/p>\n","protected":false},"author":26,"featured_media":3342,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":"","_wpscp_schedule_draft_date":"","_wpscp_schedule_republish_date":"","_wpscppro_advance_schedule":false,"_wpscppro_advance_schedule_date":"","_wpscppro_dont_share_socialmedia":false,"_wpscppro_custom_social_share_image":0,"_facebook_share_type":"","_twitter_share_type":"","_linkedin_share_type":"","_pinterest_share_type":"","_linkedin_share_type_page":"","_instagram_share_type":"","_medium_share_type":"","_threads_share_type":"","_google_business_share_type":"","_selected_social_profile":[],"_wpsp_enable_custom_social_template":false,"_wpsp_social_scheduling":{"enabled":false,"datetime":null,"platforms":[],"status":"template_only","dateOption":"today","timeOption":"now","customDays":"","customHours":"","customDate":"","customTime":"","schedulingType":"absolute"},"_wpsp_active_default_template":true},"categories":[7,396],"tags":[],"class_list":["post-3343","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-space-planning"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.5 (Yoast SEO v26.5) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What Is A Space Utilization Plan? 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