{"id":3505,"date":"2018-01-27T23:51:35","date_gmt":"2018-01-28T04:51:35","guid":{"rendered":"https:\/\/eptura.wpengine.com\/discover-more\/blog\/ways-to-implement-agile-workplace\/"},"modified":"2024-09-10T00:35:03","modified_gmt":"2024-09-10T04:35:03","slug":"ways-to-implement-agile-workplace","status":"publish","type":"post","link":"https:\/\/eptura.com\/discover-more\/blog\/ways-to-implement-agile-workplace\/","title":{"rendered":"5 Creative Ways to Implement an Agile Workplace"},"content":{"rendered":"

So you\u2019ve decided to transition your office into an\u00a0agile workplace. Super! You\u2019re sketching new layouts with breakout rooms, phone banks, meeting spaces, and lockers for personal items. You\u2019re imagining the\u00a0innovative ideas\u00a0that will flood from your employees once all barriers to collaboration have been removed. You\u2019re crunching the numbers to figure out what your company will save on lower absenteeism rates and energy costs.<\/p>\n

And you\u2019re developing your change management plan, right?<\/p>\n

Even though you\u2019re sold on the benefits of an agile workspace design, and even though you\u2019ve gotten the C-suite to buy in, your biggest challenge will probably be getting the rest of the company to fall in love with the new office design and layout \u2013 and changes to the way they are used to working. Planning for objections and anticipating obstacles as you plan and implement the new agile workplace layout will be critical to its success.<\/p>\n

Fear not\u2014here are five creative strategies you can use during planning, implementation and beyond to get people on board:<\/p>\n

1. Set examples<\/h3>\n

When Dun & Bradstreet transitioned to an open office in the early 2000s, the CEO was one of the first to start working in the middle of the open space. Many employees, especially those who have been with your company for several years and \u201cearned\u201d perks like private offices, will be reluctant to give up what they see as \u201ctheir\u201d space. If you have an agile workplace layout for all the lower-level employees, but your managers, VPs, and C-suite stay in their offices, it sends mixed messages and breeds resentment.<\/p>\n

2. Form an advocacy team<\/h3>\n

In the early stages of agile workplace planning, identify those who will be your \u201cearly adopters\u201d or biggest advocates for the change. Then, identify those who will be the biggest opponents. Facilitate a discussion between these two groups where you seek to understand the fears and concerns of the opponents. Work with the advocates to determine how best to overcome these objections.<\/p>\n

As you plan and begin to implement the new office design, your advocates can become your on-the-ground team to answer questions and help employees adjust to the new ways of working. Make sure everyone knows who these people are and that employees will be comfortable sharing concerns with them (meaning, a good number should be lower-level employees, not managers). This team can also report on what\u2019s working or not working throughout the transition.<\/p>\n

3. Encourage input and participation in planning<\/h3>\n

Invite people to share their ideas and give them ways to feel \u201cownership\u201d over the new office layout, even if they won\u2019t have an individual desk anymore. When one software company moved from a traditional office setup to an agile workplace, they had a naming competition for the new collaborative spaces. Get employees to submit ideas for names and then let everyone vote on their favorites.<\/p>\n

If your workplace layout will include \u201cneighborhoods\u201d for different teams or departments, let them design and decorate the space (within reason\u2014you can let them pick paint colors from a pre-selected color palette, for example). If people complain because they want to display family photographs or personal items at their desks, you could have a designated \u201cphoto wall\u201d for people to share those snapshots. It may even be a conversation-starter that leads to collaboration as employees from different departments get to know each other.<\/p>\n

4. Empower employees to make the best decisions<\/h3>\n

Extrovert\/introvert, early birds\/night owls, sprinters\/marathoners\u2014everyone has a different \u201cideal\u201d work environment. This is one of the things an agile workplace addresses. Yes, the point is to let people work in settings designed for different tasks, but they also have the choice to work near the window if that energizes them or in a more enclosed room if the street views are distracting. Introducing flexible time policies can make it easier for those who work best in the morning to come in earlier, and employees who get late surges of energy can adopt a slightly later schedule.<\/p>\n

If they haven\u2019t already, this is a great time to encourage employees to take assessments like the Myers-Briggs or\u00a0CliftonStrengths<\/a>\u00a0(formerly StrengthsFinder). Challenge them to consider how they can use their results to work best in the new agile workplace. This will show you\u2019re committed to helping them work best.<\/p>\n

5. Recognize and reward the behaviors your agile workplace is designed to foster<\/h3>\n

Some companies will set clear objectives or goals, like working in a brand-new space at least once a week. You can offer monthly rewards for the teams that accomplish these goals. Encourage employees to share when they successfully collaborate or how the new office design is helping them be more productive.<\/p>\n

Make sure you recognize employees who propose ideas and allow those to surface organically. Several companies, like\u00a0ThinkShout<\/a>\u00a0and\u00a0General Assembly<\/a>\u00a0have daily \u201cplank meetings\u201d where employees can choose to drop to the floor and hold a plank position for a set amount of time. These are the kind of community-building activities you want to see in an agile workplace, but at both ThinkShout and General Assembly, they were started by a couple employees or a small group. Offer suggestions, but let your employees come up with their own ideas. Maybe you\u2019ll start seeing groups doing squats or impromptu yoga poses in the new open spaces. When you do, share the idea and recognize those who got it going.<\/p>\n

Transitioning to an agile workplace isn\u2019t always easy, but it doesn\u2019t have to be constantly stressful. With some forethought and planning, it can actually be fun\u2014and you\u2019ll probably be surprised by your employees\u2019 creativity and enthusiasm when you get them involved.<\/p>\n","protected":false},"excerpt":{"rendered":"

Even though you\u2019re sold on the benefits of an agile workspace design, and even though you\u2019ve gotten the C-suite to buy in, your biggest challenge will probably be getting the rest of the company to fall in love with the new office design and layout \u2013 and changes to the way they are used to working. <\/p>\n","protected":false},"author":26,"featured_media":3504,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":"","_wpscp_schedule_draft_date":"","_wpscp_schedule_republish_date":"","_wpscppro_advance_schedule":false,"_wpscppro_advance_schedule_date":"","_wpscppro_dont_share_socialmedia":false,"_wpscppro_custom_social_share_image":0,"_facebook_share_type":"","_twitter_share_type":"","_linkedin_share_type":"","_pinterest_share_type":"","_linkedin_share_type_page":"","_instagram_share_type":"","_medium_share_type":"","_threads_share_type":"","_google_business_share_type":"","_selected_social_profile":[],"_wpsp_enable_custom_social_template":false,"_wpsp_social_scheduling":{"enabled":false,"datetime":null,"platforms":[],"status":"template_only","dateOption":"today","timeOption":"now","customDays":"","customHours":"","customDate":"","customTime":"","schedulingType":"absolute"},"_wpsp_active_default_template":true},"categories":[7,396],"tags":[],"class_list":["post-3505","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-space-planning"],"acf":[],"yoast_head":"\n5 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