{"id":39651,"date":"2025-09-17T08:00:55","date_gmt":"2025-09-17T12:00:55","guid":{"rendered":"https:\/\/eptura.com\/?p=39651"},"modified":"2025-09-16T21:33:31","modified_gmt":"2025-09-17T01:33:31","slug":"scaling-smart","status":"publish","type":"post","link":"https:\/\/eptura.com\/discover-more\/blog\/scaling-smart\/","title":{"rendered":"Scaling smart: How facility managers enable growth without adding more space"},"content":{"rendered":"<p><span data-contrast=\"auto\">Growth doesn\u2019t always mean buying bigger buildings or signing new leases. For many organizations, expansion can mean supporting more employees, clients, and operations within the same real estate footprint.\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">By combining workplace optimization, flexible office space strategies, and the latest workplace technology, facility teams can help companies scale without adding square footage.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">The result is a smarter, more agile workplace that supports growing\u00a0 success.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<h2 aria-level=\"2\"><span data-contrast=\"none\">Key takeaways<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h2>\n<ul>\n<li><span data-contrast=\"auto\">Growth doesn\u2019t always require more space. Facility managers help organizations expand by maximizing the use of existing real estate through space utilization analysis, hybrid scheduling, and repurposing underused areas<\/span><\/li>\n<li><span data-contrast=\"auto\">Flexibility and technology drive efficiency. Strategies like hoteling, desk sharing, and office design, supported by workplace technology, allow companies to adapt quickly while keeping costs under control<\/span><\/li>\n<li><span data-contrast=\"auto\">Hybrid work can support both space management and workforce flexibility. Many employees prefer flexible schedules, and adopting hybrid policies can help organizations optimize office space, while maintaining a positive experience<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:720,&quot;335559737&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279,&quot;335559991&quot;:360}\">\u00a0<\/span><\/li>\n<\/ul>\n<h2 aria-level=\"2\"><span data-contrast=\"none\">Supporting business expansion without expanding footprint<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:160,&quot;335559739&quot;:80,&quot;335559740&quot;:276}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">The assumption that business growth requires more physical space is quickly becoming outdated. Rising real estate costs, the widespread adoption of hybrid work models, and increasing pressure to meet energy efficiency goals are pushing organizations to make better use of the space they already have. In fact, over 40% of companies are redesigning their offices to be more space-efficient, shifting away from individual workstations toward collaborative environments, according to <\/span><a href=\"https:\/\/www.gartner.com\/en\/documents\/4002776\"><span data-contrast=\"none\">Gartne<\/span><\/a><span data-contrast=\"none\">r<\/span><span data-contrast=\"none\">. The trend reflects a broader move toward smarter space utilization and long-term cost savings.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Facility professionals now focus on:<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"auto\">Space utilization analysis<\/span><\/b><span data-contrast=\"auto\">: Using workplace data to identify underused areas and reconfigure them for higher-value work<\/span><\/li>\n<li><b><span data-contrast=\"auto\">Flexible office space design<\/span><\/b><span data-contrast=\"auto\">: Shifting from dedicated desks to activity-based environments that accommodate multiple functions in the same square footage<\/span><\/li>\n<li><b><span data-contrast=\"auto\">Workplace technology adoption<\/span><\/b><span data-contrast=\"auto\">: Leveraging workplace solutions and integrated platforms for booking, tracking, and optimizing space in real time<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">On average, companies only use <\/span><a href=\"https:\/\/www.jll.com\/en-us\/newsroom\/jll-report-uncovers-path-forward-for-global-occupancy-planning\"><span data-contrast=\"none\">50\u201360% of their available office space<\/span><\/a><span data-contrast=\"auto\"> on a daily basis<\/span><span data-contrast=\"auto\">, making workplace optimization a critical strategy for supporting growth without expansion.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"2\"><span data-contrast=\"none\">Strategies for smart scaling\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:160,&quot;335559739&quot;:80,&quot;335559740&quot;:276}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">Facility managers oversee space and workplace reources, equipping them to align business growth goals with real-world workplace constraints. By applying the right tools and approaches, they can drive company expansion without the need for additional square footage.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-39653\" src=\"https:\/\/eptura.com\/wp-content\/uploads\/2025\/09\/Eptura-Workplace-space-and-occupancy-floorplan-1-1024x625.webp\" alt=\"\" width=\"840\" height=\"513\" srcset=\"https:\/\/eptura.com\/wp-content\/uploads\/2025\/09\/Eptura-Workplace-space-and-occupancy-floorplan-1-1024x625.webp 1024w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/09\/Eptura-Workplace-space-and-occupancy-floorplan-1-300x183.webp 300w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/09\/Eptura-Workplace-space-and-occupancy-floorplan-1-768x469.webp 768w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/09\/Eptura-Workplace-space-and-occupancy-floorplan-1-1536x937.webp 1536w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/09\/Eptura-Workplace-space-and-occupancy-floorplan-1-1200x732.webp 1200w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/09\/Eptura-Workplace-space-and-occupancy-floorplan-1.webp 1778w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 1362px) 62vw, 840px\" \/><\/p>\n<h3 aria-level=\"3\"><span data-contrast=\"none\">Space planning and workplace optimization<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:160,&quot;335559739&quot;:80,&quot;335559740&quot;:276}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">With the right planning tools, facility teams can design adaptable floorplans that evolve as business needs change. In fact, Eptura&#8217;s 2025 Workplace Index report reveals\u00a0 that <\/span><a href=\"https:\/\/eptura.com\/news\/workplace-index-march-2025\/#:~:text=Eptura%20is%20a%20global%20worktech,information%2C%20visit%20eptura.com.\"><span data-contrast=\"none\">85% of business leaders<\/span><\/a><span data-contrast=\"auto\"> plan to use data to inform their workplace strategy, underscoring the shift toward data-driven decisions.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Flexible seating, modular furniture, and shared spaces allow companies to accommodate fluctuating occupancy. Pairing this with space management software gives leaders data-driven insights into occupancy trends and growth opportunities.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"3\"><span data-contrast=\"none\">Hoteling and desk sharing<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:160,&quot;335559739&quot;:80,&quot;335559740&quot;:276}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">Instead of assigning every employee a permanent desk, hoteling models allow staff to reserve workstations when needed. This approach is crucial, as Eptura\u2019s data reveals that 40% of booked desks are never actually used, a phenomenon known as &#8220;<\/span><a href=\"https:\/\/www.vergesense.com\/resources\/blog\/how-many-scheduled-meetings-are-ghosted\"><span data-contrast=\"none\">ghost bookings<\/span><\/a><span data-contrast=\"auto\">.&#8221;\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Hoteling reduces this wasted real estate and enables companies to support larger teams with fewer desks. It also creates a more dynamic office culture, where space adapts to tasks rather than remaining static.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"3\"><span data-contrast=\"none\">Optimize hybrid work to unlock growth<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:160,&quot;335559739&quot;:80,&quot;335559740&quot;:276}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">Hybrid schedules mean fewer employees are in the office at the same time, freeing up square footage for collaboration zones, client areas, or wellness spaces. Reflecting this trend,<\/span> <span data-contrast=\"auto\">Eptura&#8217;s Workplace Index notes a <\/span><a href=\"https:\/\/eptura.com\/resource\/2024-workplace-index-report\/\"><span data-contrast=\"none\">23% increase in the use of collaboration spaces<\/span><\/a><span data-contrast=\"auto\"> year-over-year. Facility managers can use occupancy data to align scheduling with capacity, ensuring flexible office space always matches demand.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"3\"><span data-contrast=\"none\">Retrofitting and repurposing space<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">Instead of leasing new floors or even entire buildings,\u00a0 organizations can retrofit existing infrastructure\u00a0 and repurpose underutilized areas. For example, a large, seldom-used boardroom might become a multi-use project hub.\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">While small meeting rooms for two to four people currently show the <\/span><a href=\"https:\/\/www.vergesense.com\/resources\/blog\/do-i-need-more-small-meeting-rooms-how-to-find-your-answer\"><span data-contrast=\"none\">highest utilization rate at 36%,<\/span><\/a><span data-contrast=\"auto\"> many organizations are also finding a shift in how their employees use office space.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">With hybrid scheduled, workers often commute in specially for collaboration, team projects, and client-facing work rather than individual tasks. This trend means cimpanies may need to balance the demand for smaller huddle rooms with a growing need for larger, more versatile meeting spaces.\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Converting a large room into several smaller ones can be a highly effective strategy<\/span><b><span data-contrast=\"auto\">.<\/span><\/b><span data-contrast=\"auto\"> Similarly, storage space could be transformed into innovative labs or <\/span><a href=\"https:\/\/eptura.com\/discover-more\/blog\/creating-space-for-employee-experience\/\"><span data-contrast=\"none\">wellness rooms<\/span><\/a><span data-contrast=\"auto\">.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-39652\" src=\"https:\/\/eptura.com\/wp-content\/uploads\/2025\/09\/Eptura-Workplace-places-dashboard-1024x625.webp\" alt=\"\" width=\"840\" height=\"513\" srcset=\"https:\/\/eptura.com\/wp-content\/uploads\/2025\/09\/Eptura-Workplace-places-dashboard-1024x625.webp 1024w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/09\/Eptura-Workplace-places-dashboard-300x183.webp 300w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/09\/Eptura-Workplace-places-dashboard-768x469.webp 768w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/09\/Eptura-Workplace-places-dashboard-1536x937.webp 1536w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/09\/Eptura-Workplace-places-dashboard-1200x732.webp 1200w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/09\/Eptura-Workplace-places-dashboard.webp 1778w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 1362px) 62vw, 840px\" \/>\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<h2 aria-level=\"2\"><span data-contrast=\"none\">Facility teams support company expansion in every industry<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:160,&quot;335559739&quot;:80,&quot;335559740&quot;:276}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">Every organization wants to grow, but not every company wants, or is able, to increase its physical footprint. Facility teams can\u00a0 support company expansion by ensuring that the space already available is optimized and flexible.\u00a0 From hoteling programs to hybrid scheduling and repurposing underutilized areas, facility managers create workplaces that scale alongside business growth.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Organizations successfully scale\u00a0 by making every square foot smarter, not just by adding more square footage.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Workplace technology helps organizations adapt to a variety of work model, whether hybrid, fully in-office, or flexible schedules. By optimizing how space is used, facility managers can free up square footage for collaboration zones, specialized areas, or focus spaces.\u00a0\u00a0<\/p>\n","protected":false},"author":37,"featured_media":39655,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":"","_wpscp_schedule_draft_date":"","_wpscp_schedule_republish_date":"","_wpscppro_advance_schedule":false,"_wpscppro_advance_schedule_date":"","_wpscppro_dont_share_socialmedia":null,"_wpscppro_custom_social_share_image":0,"_facebook_share_type":"default","_twitter_share_type":"default","_linkedin_share_type":"default","_pinterest_share_type":"default","_linkedin_share_type_page":"","_instagram_share_type":"default","_medium_share_type":"default","_threads_share_type":"default","_google_business_share_type":"default","_selected_social_profile":[],"_wpsp_enable_custom_social_template":false,"_wpsp_social_scheduling":{"enabled":false,"datetime":null,"platforms":[],"status":"template_only","dateOption":"today","timeOption":"now","customDays":"","customHours":"","customDate":"","customTime":"","schedulingType":"absolute"},"_wpsp_active_default_template":true},"categories":[7],"tags":[],"class_list":["post-39651","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.5 (Yoast SEO v26.5) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Scaling smart: How facility managers enable growth without adding more space | Eptura<\/title>\n<meta name=\"description\" content=\"Workplace technology helps organizations adapt to a variety of work model, whether hybrid, fully in-office, or flexible schedules. 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