{"id":40293,"date":"2025-12-08T08:00:50","date_gmt":"2025-12-08T13:00:50","guid":{"rendered":"https:\/\/eptura.com\/?p=40293"},"modified":"2025-12-07T23:11:00","modified_gmt":"2025-12-08T04:11:00","slug":"government-fm-2026","status":"publish","type":"post","link":"https:\/\/eptura.com\/discover-more\/blog\/government-fm-2026\/","title":{"rendered":"Government FM 2026: How to meet mandates, cut costs, and speed up procurement"},"content":{"rendered":"<p><span data-contrast=\"auto\">Facility managers\u00a0at government\u00a0agencies\u00a0will need to\u00a0navigate\u00a0converging pressures in\u00a02026. Security baselines are tightening, procurement\u00a0is changing, and return-to-office (RTO)\u00a0policies are\u00a0complicated by\u00a0space constraints and deferred maintenance\u00a0backlogs.\u00a0By starting to plan now, you\u00a0can\u00a0build a practical roadmap to deliver the right\u00a0facilities\u00a0footprint, at the right cost, with\u00a0the right\u00a0controls.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2 aria-level=\"2\"><span data-contrast=\"none\">Key takeaways<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h2>\n<ul>\n<li><b><span data-contrast=\"auto\">Budget-driven decisions unlock measurable savings<\/span><\/b><span data-contrast=\"auto\">: Reduce costs by divesting underutilized buildings and implementing proactive maintenance programs. Tie consolidation and efficiency\u00a0gains\u00a0to budget lines to build compelling ROI cases for funding approvals<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li><b><span data-contrast=\"auto\">Federal space\u00a0utilization\u00a0mandates\u00a0require\u00a0real-time occupancy data:<\/span><\/b><span data-contrast=\"auto\">\u00a0Implement\u00a0Integrated systems that capture badge swipes, booking data, and sensors\u00a0that\u00a0prove compliance with federal requirements and support headcount-to-seat modeling for evolving RTO policies<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li><b><span data-contrast=\"auto\">Streamlined procurement\u00a0starts with\u00a0prioritizing workplace outcomes over features<\/span><\/b><span data-contrast=\"auto\">: Use security frameworks to pre-screen vendors, then evaluate platforms on occupancy tracking, intelligent booking, asset management, and automated compliance reporting rather than features alone<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">Federal office space averaged just\u00a0<\/span><a href=\"https:\/\/www.gsa.gov\/system\/files\/GSA-FY2024-Annual-Performance-Report-Final-508-Jan-2025.pdf\"><span data-contrast=\"none\">71% utilization<\/span><\/a><span data-contrast=\"auto\">\u00a0in fiscal year 2024,\u00a0well below\u00a0the General Services Administration\u00a0&#8216;s 80% target,\u00a0while a\u00a0Government\u00a0Accountability\u00a0Office\u00a0report\u00a0found that 17 of 24 agencies used\u00a0<\/span><a href=\"https:\/\/transportation.house.gov\/news\/documentsingle.aspx?DocumentID=406761\"><span data-contrast=\"none\">25% or less<\/span><\/a><span data-contrast=\"auto\">\u00a0of their headquarters buildings&#8217; capacity.\u00a0American taxpayers spend\u00a0roughly\u00a0$5 billion\u00a0annually leasing federal buildings and\u00a0<\/span><a href=\"https:\/\/cbsaustin.com\/news\/nation-world\/costs-billions-to-operate-empty-federal-office-buildings-open-the-books-rachel-obrien-doge\"><span data-contrast=\"none\">another\u00a0$2 billion<\/span><\/a><span data-contrast=\"auto\">\u00a0operating\u00a0them, even as these facilities sit\u00a0largely empty.\u00a0GSA estimates that divesting underutilized properties could save\u00a0<\/span><a href=\"https:\/\/www.gsa.gov\/about-us\/newsroom\/news-releases\/statement-regarding-gsas-disposal-of-noncore-assets-03042025\"><span data-contrast=\"none\">more than $430 million<\/span><\/a><span data-contrast=\"auto\">\u00a0in\u00a0annual\u00a0operating costs.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Behind the\u00a0utilization\u00a0crisis lies\u00a0a likely even\u00a0larger problem:\u00a0There\u2019s\u00a0an exploding maintenance\u00a0backlog.\u00a0<\/span><a href=\"https:\/\/www.gao.gov\/products\/gao-25-108400\"><span data-contrast=\"none\">GAO&#8217;s 2025 High Risk List<\/span><\/a><span data-contrast=\"auto\">\u00a0flagged building condition as a critical issue because total repair backlogs for Department of Defense and civilian federal facilities have more than doubled, rising\u00a0from roughly\u00a0<\/span><a href=\"https:\/\/hill.house.gov\/news\/documentsingle.aspx?DocumentID=9450\"><span data-contrast=\"none\">$171 billion\u00a0to\u00a0$370 billion<\/span><\/a><span data-contrast=\"auto\">. GSA alone reports a deferred maintenance backlog\u00a0<\/span><a href=\"https:\/\/www.gao.gov\/assets\/gao-25-108400-highlights.pdf\"><span data-contrast=\"none\">exceeding\u00a0$17 billion<\/span><\/a><span data-contrast=\"auto\">\u00a0in 2025, up from\u00a0$6.1 billion\u00a0in FY 2024 and just\u00a0$1.39 billion\u00a0in 2017.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Meanwhile, in Canada the\u00a0<\/span><a href=\"https:\/\/www.cbc.ca\/news\/canada\/ottawa\/canada-federal-public-service-office-space-cuts-1.7642176\"><span data-contrast=\"none\">three-day RTO directive<\/span><\/a><span data-contrast=\"auto\">\u00a0has slowed plans to offload surplus office space, forcing facility managers to recalibrate space models.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2 aria-level=\"2\"><span data-contrast=\"none\">How to turn\u00a0pressure\u00a0into\u00a0progress: A\u00a0practical\u00a0roadmap\u00a0for 2026<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">These converging challenges,\u00a0tight budgets, rising backlogs,\u00a0utilization\u00a0mandates, and RTO compliance,\u00a0aren&#8217;t\u00a0going away.\u00a0Facility managers who act now, though,\u00a0can turn regulatory pressure into\u00a0strategic advantage.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/eptura.com\/our-platform\/eptura-workplace\/?utm_medium=website&amp;utm_source=eptura&amp;utm_content=blog&amp;utm_term=Adapt_your_workplace_for_todays_world\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-40298\" src=\"https:\/\/eptura.com\/wp-content\/uploads\/2025\/12\/Slide-2-9-1024x307.webp\" alt=\"\" width=\"840\" height=\"252\" srcset=\"https:\/\/eptura.com\/wp-content\/uploads\/2025\/12\/Slide-2-9-1024x307.webp 1024w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/12\/Slide-2-9-300x90.webp 300w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/12\/Slide-2-9-768x230.webp 768w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/12\/Slide-2-9-1536x461.webp 1536w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/12\/Slide-2-9-1200x360.webp 1200w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/12\/Slide-2-9.webp 1756w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 1362px) 62vw, 840px\" \/><\/a><\/p>\n<p><span data-contrast=\"auto\">The key is\u00a0drawing\u00a0a roadmap\u00a0that\u00a0connects\u00a0three priorities: funding modernization through measurable ROI, matching space to headcount with data, and streamlining procurement with compliance-ready vendors.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2 aria-level=\"2\"><span data-contrast=\"none\">Budget\u00a0and ROI: Build\u00a0business cases\u00a0around\u00a0outcomes,\u00a0not\u00a0features<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">The fiscal environment\u00a0remains\u00a0tight. In the\u00a0United States,\u00a0the administration is scrutinizing\u00a0underused space\u00a0and asking agencies to\u00a0dispose,\u00a0consolidate, or sell properties to cut maintenance and lease costs.\u00a0For example, the\u00a0<\/span><a href=\"https:\/\/federalnewsnetwork.com\/facilities-construction\/2024\/01\/dod-plans-30-lease-cost-reduction\/\"><span data-contrast=\"none\">Defense Department is targeting<\/span><\/a><span data-contrast=\"auto\">\u00a0a 30% lease cost reduction by shifting personnel into existing installations.\u00a0In\u00a0Canada,\u00a0municipalities and transit agencies are\u00a0<\/span><a href=\"https:\/\/www.cbc.ca\/news\/canada\/british-columbia\/metro-vancouver-budget-2024-1.7073842\"><span data-contrast=\"none\">freezing taxes or fares<\/span><\/a><span data-contrast=\"auto\">\u00a0while confronting large backlogs of repairs\u00a0projects.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">To win funding\u00a0in this climate,\u00a0you\u00a0should\u00a0frame\u00a0your\u00a0<\/span><a href=\"https:\/\/eptura.com\/discover-more\/blog\/how-to-build-the-business-case-for-smarter-solutions\/\"><span data-contrast=\"none\">business case around workplace outcomes that directly reduce costs<\/span><\/a><span data-contrast=\"auto\">.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"3\"><span data-contrast=\"none\">Consolidation\u00a0savings<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">Better space\u00a0utilization\u00a0creates immediate opportunities to reduce your real estate footprint. When you can prove that occupancy data supports consolidation, you unlock the ability to\u00a0terminate\u00a0leases, close underutilized floors, or negotiate better terms on renewals.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">These moves\u00a0then\u00a0translate directly into reduced rent payments and lower utility costs. The key is tying your space-reduction plan to specific budget line items\u00a0to\u00a0show decision-makers exactly which costs disappear when you\u00a0consolidate.\u00a0It\u00a0also means quantifying secondary savings like reduced cleaning contracts, fewer building management staff, and lower energy consumption across a smaller footprint.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"3\"><span data-contrast=\"none\">Maintenance\u00a0efficiency<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">Preventive maintenance and modern audit systems\u00a0don&#8217;t\u00a0just keep buildings running. In fact, they\u00a0fundamentally change your cost structure. By\u00a0shifting from\u00a0reactive repairs to planned maintenance, you reduce emergency service calls that drain budgets and disrupt operations.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Audit-ready logs and automated workflows\u00a0then\u00a0cut the time your team spends\u00a0preparing for\u00a0compliance reviews, which means less overtime and fewer consultant fees. Over time, this approach also reduces long-term liabilities by catching problems early, extending asset life\u00a0cycles, and avoiding costly capital replacements.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-40295\" src=\"https:\/\/eptura.com\/wp-content\/uploads\/2025\/12\/Preventive-maintenance-scheduling-7.webp\" alt=\"\" width=\"800\" height=\"500\" srcset=\"https:\/\/eptura.com\/wp-content\/uploads\/2025\/12\/Preventive-maintenance-scheduling-7.webp 800w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/12\/Preventive-maintenance-scheduling-7-300x188.webp 300w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/12\/Preventive-maintenance-scheduling-7-768x480.webp 768w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 984px) 61vw, (max-width: 1362px) 45vw, 600px\" \/><\/p>\n<p><span data-contrast=\"auto\">When you present\u00a0preventive maintenance plans\u00a0to budget reviewers, frame it as\u00a0risk reduction with\u00a0a strong\u00a0financial upside.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"3\"><span data-contrast=\"none\">Service\u00a0delivery<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">At the same time, you\u00a0shouldn\u2019t\u00a0be looking to\u00a0consolidate\u00a0all your\u00a0space.\u00a0Mission-critical facilities\u00a0like\u00a0public-facing counters, inspection sites,\u00a0and\u00a0emergency operations centers\u00a0must remain operational even as your overall footprint shrinks.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">The challenge\u00a0here\u00a0is proving that you can\u00a0maintain\u00a0or improve service levels within a smaller space.\u00a0You need to\u00a0demonstrate\u00a0how smarter scheduling, better resource allocation, and technology-enabled workflows let you serve the same number of people with less square footage.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">When you show that service quality improves while costs decline, you build a compelling case that resonates with both operational leaders and budget authorities.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Try to connect\u00a0every\u00a0outcome to measurable annual savings in rent, maintenance, and utilities, and align them with policy mandates\u00a0so funding reviewers can clearly see how your plan delivers compliance and cost reduction simultaneously.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2 aria-level=\"2\"><span data-contrast=\"none\">Workplace\u00a0and\u00a0RTO: Match space to headcount and prove it with data<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">Many\u00a0governments are struggling to reconcile RTO mandates with underutilized space. In some\u00a0cases,\u00a0there\u2019s\u00a0not enough space in the right places. In the\u00a0United States,\u00a0for example,\u00a0the\u00a0<\/span><a href=\"https:\/\/federalnewsnetwork.com\/facilities-construction\/2024\/11\/gsa-kicks-off-deep-dive-into-federal-real-estate-portfolio\/\"><span data-contrast=\"none\">GSA is pushing<\/span><\/a><span data-contrast=\"auto\">\u00a0occupancy measurement, consolidation, and deeper portfolio reviews to move agencies into fewer, fuller buildings. At the same time,\u00a0<\/span><a href=\"https:\/\/federalnewsnetwork.com\/facilities-construction\/2024\/09\/gsa-terminates-federal-leases-affecting-public-facing-services\/\"><span data-contrast=\"none\">rapid lease terminations<\/span><\/a><span data-contrast=\"auto\">\u00a0have\u00a0triggered\u00a0some\u00a0re-planning\u00a0because some closures affected public-facing locations.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Canada&#8217;s\u00a0<\/span><a href=\"https:\/\/www.cbc.ca\/news\/canada\/ottawa\/canada-federal-public-service-office-space-cuts-1.7642176\"><span data-contrast=\"none\">federal RTO directive<\/span><\/a><span data-contrast=\"auto\">\u00a0requires\u00a0three days a week in office, which lowered earlier plans to dispose of half the office portfolio, and\u00a0departments now target\u00a0roughly one-third\u00a0reduction while updating headcount and space models. Provinces face their own constraints:\u00a0<\/span><a href=\"https:\/\/www.cbc.ca\/news\/canada\/toronto\/ontario-civil-service-return-to-office-1.7234567\"><span data-contrast=\"none\">Ontario unions report<\/span><\/a><span data-contrast=\"auto\">\u00a0there\u2019s\u00a0not enough office space to meet increased in-office requirements, forcing ad-hoc seating and short-term leases.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">For facility managers, the takeaway is clear: workplace planning is now\u00a0mission critical.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"3\"><span data-contrast=\"none\">Build\u00a0an accurate\u00a0headcount-to-seat model<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">Start with data, not assumptions.\u00a0Create a headcount-to-seat model that accounts for location, floor, and team, and\u00a0then update it as RTO policies evolve.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">You\u2019ll\u00a0need to know:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li><span data-contrast=\"auto\">Who needs to be in the office<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"auto\">When they need to be\u00a0there<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"auto\">How much space\u00a0they\u00a0require<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">The model should be granular enough to reveal mismatches between capacity and demand, whether that&#8217;s excess space in one building or overcrowding in another. When your model is\u00a0accurate, you can make confident decisions about consolidation, swing space, or distributed hub-and-spoke layouts without guessing.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"3\"><span data-contrast=\"none\">Create\u00a0occupancy\u00a0baselines\u00a0with real data<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">Manual headcounts and spreadsheets\u00a0can&#8217;t\u00a0keep up with dynamic RTO policies.\u00a0So, use\u00a0badge swipes, booking systems, and sensor data to\u00a0establish\u00a0accurate\u00a0occupancy baselines.\u00a0It\u2019s\u00a0the\u00a0data\u00a0that\u00a0lets you see\u00a0utilization\u00a0trends over time,\u00a0identify\u00a0<\/span><a href=\"https:\/\/eptura.com\/discover-more\/blog\/flatten-the-mountain\/\"><span data-contrast=\"none\">peak and off-peak periods<\/span><\/a><span data-contrast=\"auto\">, and spot buildings or floors that consistently underperform.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-40294\" src=\"https:\/\/eptura.com\/wp-content\/uploads\/2025\/12\/Feature-4_-Real-time-space-insights.webp\" alt=\"\" width=\"800\" height=\"500\" srcset=\"https:\/\/eptura.com\/wp-content\/uploads\/2025\/12\/Feature-4_-Real-time-space-insights.webp 800w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/12\/Feature-4_-Real-time-space-insights-300x188.webp 300w, https:\/\/eptura.com\/wp-content\/uploads\/2025\/12\/Feature-4_-Real-time-space-insights-768x480.webp 768w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 984px) 61vw, (max-width: 1362px) 45vw, 600px\" \/><\/p>\n<p><span data-contrast=\"auto\">More importantly, it gives you defensible evidence when budget reviewers or leadership question your space decisions.\u00a0For example, the\u00a0<\/span><a href=\"https:\/\/federalnewsnetwork.com\/federal-newscast\/2024\/08\/omb-issues-memo-on-space-utilization-metrics\/\"><span data-contrast=\"none\">Office of Management and Budget<\/span><\/a><span data-contrast=\"auto\">\u00a0specifically calls for daily occupancy tracking and common\u00a0utilization\u00a0metrics, which means you need systems that integrate building access, IT logins, and reservations to produce compliance-ready reports.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"3\"><span data-contrast=\"none\">Plan scenarios for multiple futures<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">RTO policies are shifting, and your space plan needs to\u00a0be flexible.\u00a0Develop scenarios for consolidation, expansion, and hybrid\u00a0models,\u00a0so\u00a0you&#8217;re\u00a0not caught flat-footed when mandates change.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Make sure\u00a0you\u2019re\u00a0modeling what happens if occupancy increases, decreases, or stays flat. Each scenario should include cost implications, timeline estimates, and operational impacts. When you can quickly answer what-if questions with data-backed scenarios, you position yourself as a strategic partner rather than a reactive operator.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2 aria-level=\"2\"><span data-contrast=\"none\">Compliance\u00a0and\u00a0selection: Streamline\u00a0procurement\u00a0to meet\u00a0standards\u00a0and improve\u00a0workplace\u00a0outcomes\u00a0<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">Often the fastest way to accelerate vendor selection is to anchor your RFP to the outcomes that matter most for facilities, including\u00a0occupancy accuracy, flexible desking, scheduling, inspections, and asset lifecycle management, and\u00a0not just software features.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Next,\u00a0use\u00a0recognized security frameworks to pre-screen vendors and reduce procurement cycles.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"3\"><span data-contrast=\"none\">United States:\u00a0Leverage\u00a0the\u00a0Federal Risk and Authorization Management Program\u00a0(FedRAMP)\u00a0to\u00a0shortlist\u00a0faster<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h3>\n<p><a href=\"https:\/\/www.fedramp.gov\/\"><span data-contrast=\"none\">FedRAMP<\/span><\/a><span data-contrast=\"auto\">\u00a0creates\u00a0a standardized approach for security assessment, authorization, and continuous monitoring of cloud services used by federal agencies. The program is\u00a0evolving to remove bottlenecks\u00a0and\u00a0expand\u00a0marketplace listings, which means agencies can reuse existing authorizations instead of re-auditing security controls from scratch.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">For facility managers\u00a0at U.S. government agencies, this creates a practical, dependable\u00a0shortcut.\u00a0You can\u00a0shortlist\u00a0<\/span><a href=\"https:\/\/eptura.com\/fedramp\/\"><span data-contrast=\"none\">FedRAMP-authorized platforms<\/span><\/a><span data-contrast=\"auto\">, then spend your evaluation time on workplace capabilities\u00a0like\u00a0occupancy tracking, reservation systems,\u00a0and\u00a0inspection\u00a0workflows\u00a0rather than re-proving cybersecurity baselines.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"3\"><span data-contrast=\"none\">Canada: Use\u00a0Cloud\u00a0Guardrails as\u00a0a baseline<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">Canadian departments must implement\u00a0<\/span><a href=\"https:\/\/www.canada.ca\/en\/government\/system\/digital-government\/digital-government-innovations\/cloud-services\/government-canada-cloud-adoption-strategy.html\"><span data-contrast=\"none\">GC Cloud Guardrails<\/span><\/a><span data-contrast=\"auto\">\u00a0within the first 30 business days of activating a cloud account, with Shared Services Canada\u00a0validating\u00a0compliance. Recent updates reaffirm the guardrails as a mandatory standard, which means you can use them as table stakes when evaluating vendors.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Focus\u00a0your selection process on how well vendors help facility managers measure occupancy, assign seats, schedule inspections, and\u00a0maintain\u00a0audit readiness. The guardrails ensure baseline security is covered, so your RFP can prioritize workplace outcomes that directly support space optimization and operational efficiency.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"3\"><span data-contrast=\"none\">European Union:\u00a0Align\u00a0with\u00a0Network and Information Systems Directive 2\u00a0(NIS2)\u00a0requirements<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">With\u00a0<\/span><a href=\"https:\/\/www.enisa.europa.eu\/\"><span data-contrast=\"none\">NIS2<\/span><\/a><span data-contrast=\"auto\">\u00a0now driving\u00a0uniform\u00a0risk management\u00a0and incident reporting requirements, many public bodies are prioritizing solutions that demonstrate NIS2-aligned controls and clear incident workflows.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Agencies are leaning on NIS2 and national requirements while broader certification frameworks evolve. For procurement, this means vendors should be able to show how their platforms support compliance with NIS2 obligations,\u00a0particularly around incident detection, reporting, and business continuity,\u00a0while delivering the workplace functionality you need for space management and occupancy tracking.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Regardless of\u00a0jurisdiction, your selection criteria should require vendors to prove they can capture occupancy data from multiple sources\u00a0like\u00a0badge swipes, network activity,\u00a0and sensor\u00a0feeds\u00a0and translate that data into actionable insights.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Look for platforms that support headcount-to-seat modeling, desk and room booking, preventive maintenance automation, and integration, for example with access control,\u00a0with your existing building systems. Then map those capabilities directly to your RTO targets, consolidation plans, and\u00a0utilization\u00a0mandates.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2 aria-level=\"2\"><span data-contrast=\"none\">How a modern unified platform connects planning, operations, and compliance<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">The right platform\u00a0delivers the tools you need to\u00a0plan smarter,\u00a0operate\u00a0leaner, and prove results. Modern facility management solutions integrate data from across your operations, including\u00a0space\u00a0utilization, reservations, maintenance, compliance, and portfolio analytics,\u00a0into a unified system that supports both day-to-day decisions and long-term planning.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Core capabilities that\u00a0can help you\u00a0meet\u00a0government\u00a0mandates\u00a0include:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"auto\">Real-time occupancy analytics and strategic space planning<\/span><\/b><span data-contrast=\"auto\">:\u00a0<\/span><a href=\"https:\/\/eptura.com\/our-platform\/space-planning-software\/occupancy-sensors\/\"><span data-contrast=\"none\">Real-time dashboards<\/span><\/a><span data-contrast=\"auto\">\u00a0and\u00a0<\/span><a href=\"https:\/\/eptura.com\/our-platform\/space-planning-software\/\"><span data-contrast=\"none\">scenario planning tools<\/span><\/a><span data-contrast=\"auto\">\u00a0visualize\u00a0utilization\u00a0trends, integrate sensor data, and let you model consolidation options before committing resources. Advanced analytics reveal usage patterns and mismatches, turning occupancy data into actionable decisions<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li><b><span data-contrast=\"auto\">Intelligent reservation and flexible scheduling<\/span><\/b><span data-contrast=\"auto\">:\u00a0<\/span><a href=\"https:\/\/eptura.com\/our-platform\/workplace-experience-software\/desk-booking-software\/\"><span data-contrast=\"none\">Desk and room booking systems<\/span><\/a><span data-contrast=\"auto\">\u00a0with policy-based rules and mobile access reduce friction, enforce priority access for critical teams, and provide real-time availability data that prevents conflicts while feeding insights back into space planning<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li><b><span data-contrast=\"auto\">Proactive asset and maintenance life\u00a0cycle management<\/span><\/b><span data-contrast=\"auto\">:\u00a0<\/span><a href=\"https:\/\/eptura.com\/our-platform\/preventive-maintenance-software\/\"><span data-contrast=\"none\">Preventive maintenance scheduling<\/span><\/a><span data-contrast=\"auto\">\u00a0and centralized work order management automate recurring tasks, speed response times, and support\u00a0<\/span><a href=\"https:\/\/eptura.com\/industries\/government\/archibus-for-government\/\"><span data-contrast=\"none\">life\u00a0cycle tracking<\/span><\/a><span data-contrast=\"auto\">\u00a0for capital planning. Detailed histories and automated reminders keep teams ahead of problems and reduce\u00a0total\u00a0cost of ownership<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li><b><span data-contrast=\"auto\">Automated compliance and audit readiness:<\/span><\/b><span data-contrast=\"auto\">\u00a0Automated audit logs, configurable workflows aligned with\u00a0FedRAMP, GC Cloud Guardrails, or NIS2, and built-in reporting templates make compliance faster and less disruptive, with role-based controls providing evidence for auditors<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li><b><span data-contrast=\"auto\">Data-driven portfolio and capital planning<\/span><\/b><span data-contrast=\"auto\">:\u00a0<\/span><a href=\"https:\/\/eptura.com\/industries\/government\/archibus-for-government\/\"><span data-contrast=\"none\">Portfolio analysis tools<\/span><\/a><span data-contrast=\"auto\">\u00a0visualize occupancy and cost trends, while capital planning modules prioritize projects based on risk and ROI. Integration with financial systems and scenario modeling\u00a0support\u00a0smarter investment and divestment decisions<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">When\u00a0you combine these\u00a0capabilities\u00a0in\u00a0a unified platform,\u00a0you\u00a0gain the visibility and control needed to meet\u00a0utilization\u00a0mandates, reduce costs, and prove compliance,\u00a0all while delivering better service with the same or less space.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2 aria-level=\"2\"><span data-contrast=\"none\">Turn\u00a0pressures into progress\u00a0at\u00a0government facilities\u00a0in 2026<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">Government facility managers face converging challenges:\u00a0utilization\u00a0mandates, growing maintenance backlogs, and RTO policies that require precise space planning. When you anchor budget decisions to measurable ROI, match space to headcount with real occupancy data, and streamline procurement around compliance-ready platforms, you can meet these requirements effectively.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Converging challenges,\u00a0tight budgets, rising backlogs,\u00a0utilization\u00a0mandates, and RTO compliance,\u00a0aren&#8217;t\u00a0going away.\u00a0Facility managers who act now, though,\u00a0can turn regulatory pressure into\u00a0strategic advantage.\u00a0<\/p>\n","protected":false},"author":26,"featured_media":40297,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":"","_wpscp_schedule_draft_date":"","_wpscp_schedule_republish_date":"","_wpscppro_advance_schedule":false,"_wpscppro_advance_schedule_date":"","_wpscppro_dont_share_socialmedia":null,"_wpscppro_custom_social_share_image":0,"_facebook_share_type":"default","_twitter_share_type":"default","_linkedin_share_type":"default","_pinterest_share_type":"default","_linkedin_share_type_page":"","_instagram_share_type":"default","_medium_share_type":"default","_threads_share_type":"default","_google_business_share_type":"default","_selected_social_profile":[],"_wpsp_enable_custom_social_template":false,"_wpsp_social_scheduling":{"enabled":false,"datetime":null,"platforms":[],"status":"template_only","dateOption":"today","timeOption":"now","customDays":"","customHours":"","customDate":"","customTime":"","schedulingType":"absolute"},"_wpsp_active_default_template":true},"categories":[7],"tags":[],"class_list":["post-40293","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog"],"acf":[],"yoast_head":"<!-- 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